Skip to content
K4E ConsultancyKonnect for Evolution

Legal

Privacy policy

Last updated: 18 October 2026

K4E Consultancy Limited ("K4E", "we", "us") is a licensed employment agency in Hong Kong (Employment Agency Licence No. 84186). We respect your privacy and handle personal data in accordance with the Personal Data (Privacy) Ordinance (Cap. 486) ("PDPO") and its six Data Protection Principles.

This policy explains what personal data we collect, why, who we share it with, and the rights you have. It applies to this website and to our recruitment services.

Personal Information Collection Statement

This statement is provided under Data Protection Principle 1 of the PDPO. Please read it before you submit your personal data to us through this website, by email, by WhatsApp or otherwise.

1. Purposes of collection

We collect and use your personal data for the following purposes:

  • Candidates: assessing your skills, experience and suitability for roles; contacting you about opportunities; introducing you to prospective employers (we will obtain your agreement before submitting your details for any specific role); arranging interviews; carrying out reference and background checks with your consent; negotiating and administering offers; and keeping you informed about the progress of your applications.
  • Employers and business contacts: responding to enquiries and hiring briefs; providing and administering our recruitment services; and managing our business relationship with you.
  • Everyone: keeping the records we are required to keep as a licensed employment agency under the Employment Ordinance (Cap. 57) and the Employment Agency Regulations (Cap. 57A); complying with legal and regulatory obligations and lawful requests from government authorities; preventing fraud and misuse; operating and securing this website; and establishing, exercising or defending legal claims.

2. Is providing your data obligatory?

Fields marked with an asterisk (*) on our forms are obligatory. If you do not provide them, we may be unable to process your application, consider you for roles or respond to your enquiry. All other information is voluntary.

3. Classes of transferees

We keep your personal data confidential, but may transfer it, for the purposes above, to:

  • prospective employers and clients, for candidates only with your prior agreement for each introduction;
  • referees and background-check providers, with your consent;
  • service providers who process data on our behalf, such as website hosting, database, email and IT providers, under contractual obligations of confidentiality and security;
  • our professional advisers, such as lawyers, auditors and insurers;
  • the Labour Department, law enforcement agencies, courts and other authorities where required or authorised by law; and
  • any actual or proposed purchaser or successor of our business, under a duty of confidentiality.

4. Access and correction

You have the right to request access to, and correction of, your personal data held by us (sections 18 and 22 of the PDPO). See "Your rights" below for how to make a request.

Personal data we collect

  • Candidates: name, contact details (email, phone, WhatsApp), CV and anything it contains, employment history, qualifications, skills, notice period, current and expected remuneration, LinkedIn profile, right-to-work status, interview notes and references.
  • Employers and business contacts: name, job title, company, contact details, and information about the roles you are recruiting for.
  • Website visitors: technical data such as IP address, browser type and pages visited, collected through server logs for security and to keep the site running.

Please do not send us sensitive information we have not asked for, such as your Hong Kong Identity Card number, health information or religious beliefs. If you provide personal data about another person, such as a referee, please make sure they are aware and agree.

Direct marketing

We will not use your personal data in direct marketing, or provide it to others for use in direct marketing, unless we have first obtained your consent as required by Part 6A of the PDPO. If you have given consent, you may withdraw it at any time, free of charge, by emailing biswas.gurung@k4econsultancy.com.

Retention

We keep personal data only for as long as necessary to fulfil the purposes for which it was collected (Data Protection Principle 2 and section 26 of the PDPO), including any period we are required to keep records by law.

  • Candidate records are normally kept for up to 24 months after our last contact with you, so we can consider you for future roles. You may ask us to delete them sooner.
  • Records relating to placements and to our obligations as a licensed employment agency are kept for the period required by law.
  • Business contact information is kept for as long as our business relationship continues and for a reasonable period afterwards.

When data is no longer needed, we delete it securely.

Security

We take all practicable steps to protect personal data against unauthorised or accidental access, processing, erasure, loss or use (Data Protection Principle 4). These include encrypted connections (HTTPS), access controls limiting CVs and applications to authorised K4E staff, and contractual obligations on our service providers. No method of transmission over the internet is completely secure, so we cannot guarantee absolute security.

Transfers outside Hong Kong

Some of our service providers store or process data outside Hong Kong; for example, our website database is hosted in Singapore. Where personal data is transferred outside Hong Kong, we take reasonable steps to ensure it is protected to a standard comparable to the PDPO, including through contractual safeguards.

Cookies

This website uses only strictly necessary cookies: one to remember the language you choose, and one to keep authorised staff signed in to our administration area. We do not use advertising or tracking cookies. If this changes, we will update this policy and, where required, ask for your consent.

Your rights

Under the PDPO you may:

  • ask whether we hold personal data about you and request a copy (a data access request);
  • ask us to correct personal data that is inaccurate;
  • withdraw consent to direct marketing at any time; and
  • ask us to delete your data where we no longer need to keep it.

To make a request, email biswas.gurung@k4econsultancy.com or write to our Data Protection Officer at Flat/Rm 210, Block D, 2/F, Mai Tak Industrial Building, 221 Wai Yip Street, Kwun Tong, Hong Kong. We may use the Privacy Commissioner's standard Data Access Request Form and may charge a fee that is not excessive for complying with a data access request, as permitted by section 28 of the PDPO. We will respond within 40 days of receiving your request, as required by section 19.

If you are not satisfied with how we have handled your personal data, you may also contact the Office of the Privacy Commissioner for Personal Data, Hong Kong (www.pcpd.org.hk).

Changes to this policy

We may update this policy from time to time. The latest version will always be published on this page with its effective date.

Contact us

Data Protection Officer, K4E Consultancy Limited Flat/Rm 210, Block D, 2/F, Mai Tak Industrial Building, 221 Wai Yip Street, Kwun Tong, Hong Kong Email: biswas.gurung@k4econsultancy.com